How to Use a Workspace on reMarkable: A Setup Guide for Digital Paper

reMarkable is built for focus. It gives you a clean digital paper experience for writing, reading, planning, reviewing, and thinking without the noise of a traditional tablet.

But focus alone is not enough to create structure.

If your notes, plans, decisions, project details, meeting notes, references, and ideas all live in loose files or one oversized notebook, the work in progress becomes hard to move forward. The device may feel calm and distraction-free, but the information you need can slowly become scattered.

That is where a Workspace changes your reMarkable experience.

A Workspace gives your reMarkable a dedicated Operating Environment for a specific area of focus. Instead of using digital paper as a place to collect everything, a Workspace organizes your work in progress into a clear set of Structured Notebooks. Each notebook has a specific job, so your information is easier to capture, easier to find, and easier to keep moving forward.

In this guide, you will learn how to set up a Workspace on reMarkable, organize the files into a clean folder structure, use each notebook intentionally, and build an intentional workflow that keeps your digital paper from turning into a junk drawer where your information disappears.

What You Need Before You Start

Before you set up and start using a Workspace on your reMarkable, make sure you have everything ready so the process stays simple, straightforward, and streamlined.

You will need:

• A reMarkable paper tablet, such as reMarkable 2, reMarkable Paper Pure, reMarkable Paper Pro Move, or reMarkable Paper Pro

• Your downloaded Workspace

• Access to the reMarkable desktop app, mobile app, web app, or a connected cloud storage account

• Work in progress that needs organization and structure

For most Workspace setups, the easiest path is to download your files to your computer first, then import them using the reMarkable desktop app or web app. If your files are already on your phone, tablet, or cloud storage account, you can use the mobile app or cloud integrations instead.

The most important thing is to start with one Workspace at a time. Choose the area of focus you want to organize, import those files first, and build the structure before adding more Workspaces to your reMarkable.

Step 1: Choose the Workspace You Want to Set Up

Before you import anything to your reMarkable, choose the Workspace that matches the area of focus you want to organize.

This matters because each Workspace is designed around a different kind of work in progress. A Project Management Workspace is not structured the same way as a Client Work Workspace. A Study Workspace is not organized like an Event Planning Workspace. The structure needs to match the information being captured.

Start by asking a simple question:

What kind of work in progress do I need my reMarkable to support?

If you are managing projects, choose a Workspace built around plans, tasks, meetings, decisions, and reviews. If you are organizing client work, choose a Workspace built around client notes, approvals, deliverables, references, and follow-up. If you are studying, planning content, improving processes, or organizing business operations, choose the Workspace designed for that specific area of focus.

The goal is not to add more files to your reMarkable. The goal is to give one area of focus a dedicated Operating Environment before the information becomes scattered.

Choose the right Workspace for your reMarkable:

Step 2: Download Your Workspace Files

Once you have chosen the Workspace you want to use, download the Workspace ZIP file.

After purchase, your Workspace downloads can be accessed from the purchase page. You will also receive an email with a link to access your download files. Save the ZIP file somewhere easy to find, such as your Downloads folder, Desktop, Documents, or a dedicated folder you use for your reMarkable files.

Each Workspace includes multiple PDF files. These PDFs are Structured Notebooks, and each notebook is designed for a specific type of information that supports the work in progress. Depending on the Workspace you selected, you may have notebooks for planning, meeting notes, decisions, reviews, references, tasks, progress tracking, research, feedback, or other parts of your work in progress.

Before importing anything to your reMarkable, open or extract the ZIP file so you can see the individual PDF notebooks inside. Do not upload the ZIP file directly to your reMarkable. The files you will import are the PDF notebooks inside the ZIP file.

Keep the Workspace files together in their original folder while you set everything up. This makes sure you import the right notebooks for your chosen Workspace, keep the structure clear, and avoid scattering files before they even reach your reMarkable.

At this stage, you can rename the Workspace folder or individual notebook files, or you can wait and adjust the names later if needed. The important thing is to keep the notebooks together and make sure each one still has a clear purpose. Whether you keep the original names or change them to match your setup, the Workspace will work best when the structure remains easy to understand and use.

Step 3: Create a Workspace Folder on your reMarkable

Before you import your PDF notebooks, create a dedicated folder for the Workspace on your reMarkable.

This folder will hold the Structured Notebooks that belong to your chosen Workspace. For example, if you are setting up the Project Management Workspace, you could name the folder Project Management Workspace. If you are setting up the Client Work Workspace, you could name the folder Client Work Workspace.

To create a folder on your reMarkable:

1. Go to My files.

2. Tap the plus icon.

3. Choose Folder.

4. Type the name of your Workspace folder.

5. Tap Create.

The folder is not the Workspace by itself. The folder is the container that keeps the Workspace together. The Structured Notebooks inside the folder are what give the Workspace its purpose and structure.

Creating the folder first gives your PDF notebooks a clear place to go once they are imported. It also keeps your reMarkable from turning into a loose collection of files before you even start using the Workspace.

Step 4: Import Your Workspace PDF Structured Notebooks to your reMarkable

After you have opened or extracted the Workspace ZIP file, import the individual PDF notebooks to your reMarkable.

Do NOT import the ZIP file itself. Your Workspace is made from the PDF notebooks inside the ZIP file. Those are the files you will bring into reMarkable.

reMarkable supports PDF files, which makes it compatible with the Structured Notebooks included in your Workspace. You can import your PDF notebooks using the reMarkable desktop app, mobile app, web app, or supported cloud integrations.

Choose the import method that matches where your Workspace files are saved.

Option 1: Import with the reMarkable Desktop App

If your Workspace files are saved on your computer, the desktop app is usually the easiest option.

To import with the reMarkable desktop app:

1. Open the reMarkable desktop app.

2. Click the import button.

3. Select the PDF notebook files from your Workspace folder.

4. Click Open.

5. Wait for the files to sync to your reMarkable.

6. Check My files on your reMarkable to make sure the notebooks appear.

Option 2: Import with the reMarkable Web App

If you prefer using your browser, you can import your PDF notebooks through the reMarkable web app.

To import with the reMarkable web app:

1. Go to my.remarkable.com.

2. Log in to your reMarkable account.

3. Open the reMarkable web app.

4. Upload the PDF notebook files from your Workspace folder.

5. Wait for the files to sync to your reMarkable.

6. Check My files on your reMarkable to make sure the notebooks appear.

Option 3: Import with the reMarkable Mobile App

If your Workspace files are saved on your phone or tablet, you can import them through the reMarkable mobile app.

To import with the reMarkable mobile app:

1. Open the reMarkable mobile app.

2. Use the import option.

3. Select the PDF notebook files from your Workspace folder or downloads location.

4. Import the files to your reMarkable account.

5. Wait for the files to sync to your device.

6. Check My files on your reMarkable to make sure the notebooks appear.

Option 4: Import from Cloud Storage

If you saved your Workspace files in Google Drive, Dropbox, or OneDrive, you can use reMarkable’s cloud integrations to import the PDF notebooks.

To import from cloud storage:

1. Open Integrations on your reMarkable.

2. Choose the connected cloud storage account where your Workspace files are saved.

3. Find the Workspace folder or PDF notebook files.

4. Select the PDF notebooks you want to import.

5. Import the files to your reMarkable.

6. Check My files to make sure the notebooks appear on your device.

You do not need to use every import method. Choose the option that matches where your files are saved. The goal is simply to get the PDF notebooks from your Workspace folder onto your reMarkable so you can organize them into the Workspace folder you created.

Step 5: Move the PDF Structured Notebooks Into Your Workspace Folder

After your PDF notebooks have synced to your reMarkable, move them into the Workspace folder you created.

This step keeps the Structured Notebooks together so the Workspace remains easy to navigate. Instead of leaving the notebooks scattered in My files, place them inside the Workspace folder for that specific area of focus.

To move a PDF notebook into your Workspace folder:

1. Go to My files on your reMarkable.

2. Find one of the PDF notebooks you imported.

3. Long-press the file.

4. Tap Move.

5. Open the Workspace folder you created.

6. Tap Move here.

7. Repeat this process for each PDF notebook that belongs to the Workspace.

Once all of the PDF notebooks are inside the folder, open the folder and review the files. Make sure every notebook from your Workspace is there.

For example, a Project Management Workspace may include notebooks for project planning, tasks, meeting notes, decisions, reviews, and references. A Client Work Workspace may include notebooks for client profiles, scope notes, deliverables, feedback, change requests, invoices, and follow-up. The exact notebooks will depend on the Workspace you selected.

The important thing is that the notebooks stay together. The folder keeps the Workspace contained, and the Structured Notebooks inside the folder create the dedicated places for your information to live.

Step 6: Use Each Notebook for a Specific Type of Information

Once your PDF notebooks are inside the Workspace folder you created, open each notebook and get familiar with its layout and structure.

Each Structured Notebook in your Workspace is designed for a specific type of information. One notebook may be for planning. Another may be for meeting notes, tasks, decisions, references, reviews, research, feedback, or progress tracking. The exact notebooks will depend on the Workspace you selected.

The most important thing is to let each notebook do its assigned job.

If you are writing meeting notes, use the meeting notes notebook. If you are recording a decision, use the decision notebook. If you are tracking tasks, use the task notebook. If you are saving reference information, use the reference notebook.

This keeps your Workspace from turning into one large digital junk drawer.

A Workspace works best when each type of information has a clear place to go. That does not mean the structure has to be rigid or complicated. It simply means your notes, plans, decisions, tasks, and references should not all collapse into the same space.

For example, in a Project Management Workspace, meeting notes and project decisions should not be mixed together just because they came from the same meeting. The meeting notes can stay in the meeting notes notebook, while the final decision can be captured in the decision log. That way, when you need to find the decision later, you do not have to dig through pages of conversation to recover it.

The same idea applies to any Workspace. Capture the information in its own dedicated space, and your reMarkable becomes easier to navigate each time you return to your work in progress.

Step 7: Use Page Tags to Gather Related Information

Once your Workspace is set up, you can use page tags to gather related information across the Structured Notebooks in your Workspace.

This is useful because related information does not always live in the same notebook, but information from multiple notebooks may be needed for a decision, review, handoff, meeting, issue, or next step. A meeting note may live in the Meeting Notes notebook. A final decision may live in the Decision Log. A task may live in the Task Notebook. A reference detail may live in the Reference Notebook.

Those pages can stay where they belong, but a shared tag can help you pull them together when you need them.

reMarkable lets you add tags to individual pages inside notebooks and documents. You can also open the Tags area from the main menu to view tagged content together.

To tag a page on reMarkable:

1. Open the notebook or document.

2. Go to the page you want to tag.

3. Tap the Document settings icon in the toolbar.

4. Tap Tags.

5. Choose an existing tag or create a new one.

6. Apply the tag to the page.

Use page tags when several pages need to be connected for a specific reason.

For example, you might create a tag for:

• A decision you need to make

• A client approval

• A project review

• A follow-up conversation

• A vendor issue

• A launch detail

• A research question

• A lesson or concept you want to revisit

The point is not to tag everything. The point is to tag the pages you may need to see together later.

For example, if you are preparing for a project review, the related information may be spread across several notebooks. You may have meeting notes in one notebook, open tasks in another, a decision in the Decision Log, and a reference detail somewhere else. By tagging those pages with Project Review, you can pull up the pages together without moving them out of their original notebooks.

That is the value of page tags inside a Workspace. They help related pages stay connected without breaking the structure of the Workspace.

Use page tags to gather the related information you need. Use notebooks to keep each type of information organized in its own dedicated space.

Step 8: Use Your Workspace to Capture Information Where It Belongs

Once your Workspace is set up, use it as the place where important information gets captured, organized, and connected so your work in progress can move forward.

The goal is not to move every source into your reMarkable. Emails, articles, documents, messages, meeting recordings, websites, books, and other source materials can stay where they are. Your Workspace is where the useful information from those sources gets captured in a structured way.

When you come across information that matters, ask two simple questions:

1. What type of information is this?

2. Which Structured Notebook is designed to hold it?

A client approval may belong in a Client Feedback or Decision Log notebook. A task may belong in a Task Notebook. A useful detail from an article may belong in a Reference Notebook. A final decision from a meeting may belong in a Decision Log. A project update may belong in a Review Notebook or Progress Tracker, depending on the Workspace you are using.

The source gives you the information. The Workspace gives that information a dedicated place to live.

The best way to use your Workspace is:

1. Start with the source of information, such as an email, meeting, article, message, document, or conversation.

2. Identify the information that actually needs to be captured.

3. Open the Workspace folder on your reMarkable.

4. Choose the Structured Notebook designed for that type of information.

5. Write the captured information in the notebook.

6. Add a short source note so you know where the information came from.

7. Add a page tag if that page needs to be gathered with related pages later.

For example, if a client sends an email approving part of a project, you do not need to copy the entire email thread into your Workspace. Instead, capture the approval in the notebook where approvals, feedback, or decisions belong. Then add a short note such as “Source: client email, July 3” so you know where to find the original if you need it later.

The same approach works for meetings. A meeting may create several different types of information. General notes can stay in the Meeting Notes notebook. Tasks can be captured in the Task Notebook. Final decisions can be placed in the Decision Log. Reference details can go in the Reference Notebook. If those pages need to be reviewed together later, you can connect them with a shared page tag.

This keeps your Workspace from becoming a junk drawer. You are not collecting everything just to have to sort through later. You are capturing the important information that supports the work in progress and placing it where it can be used.

Use the source as the record. Use the Workspace as the Operating Environment for the information that supports the work in progress.

How to Keep Your Workspace From Becoming Another Junk Drawer

Once your Workspace is set up, the structure will only stay useful if you continue using it with intention.

The goal is not perfection. The goal is to keep your reMarkable from becoming another junk drawer where information gets captured, buried, and forgotten.

A few simple things can help keep the Workspace clear.

Start with one Workspace at a time

If you add too many Workspaces to your reMarkable at once, it becomes harder to learn how each one is designed to function.

Start with one area of focus. Use that Workspace long enough to understand the Structured Notebooks inside it, how the information moves, and where each type of information belongs. Once that structure feels natural, you can add another Workspace if you need one.

Keep each Workspace in its own folder

Each Workspace should have its own folder on your reMarkable. This keeps different areas of focus from blending together.

Your Project Management Workspace, Client Work Workspace, Creative Writing Workspace, and Content Planning Workspace should not all live as loose files in My files. Keeping each Workspace contained makes it easier to open the folder, find the right notebook, and continue your work in progress without rebuilding context every time.

Capture the useful information, not the entire source

Your Workspace should not hold every email, article, message, document, or conversation. The source can stay where it already lives.

Capture the information that matters, place it in the Structured Notebook designed for that type of information, and add a short source note when needed. This keeps your Workspace useful without turning it into a junk drawer.

Use page tags only when related pages need to be gathered

Tags are helpful when they pull related pages together for a decision, review, handoff, meeting, issue, or next step.

They become less helpful when everything gets tagged just because it might matter someday. Use tags when there is a reason to gather pages together later.

Review active notebooks regularly

A Workspace is designed to support work in progress, which means some notebooks need to be revisited.

Review the notebooks that hold active tasks, decisions, progress, reviews, follow-up items, or current planning. This keeps important information visible and prevents the Workspace from becoming a place where good notes go to disappear.

The structure does not need to be complicated to be effective. Keep the Workspace contained, use each notebook for the type of information it was designed to hold, tag pages when related information needs to be gathered, and review the active parts of the Workspace often enough to keep the work moving.

Why a Workspace Works Well on reMarkable

reMarkable is designed around focused reading, writing, reviewing, and thinking. That makes it a strong fit for Workspaces because the device already removes much of the noise that comes with traditional tablets, laptops, and apps.

But a distraction-free device still needs structure.

Without clear structure, digital paper can become just as scattered as any other digital tool. Notes can live in too many places. Decisions can get buried. Tasks can be separated from the plans they support. References can become hard to find when they are needed most.

A Workspace helps solve that problem by giving your reMarkable a dedicated Operating Environment for one area of focus.

The device gives you the writing surface. The Workspace gives that surface a system.

That system matters because each Structured Notebook supports a specific type of information. Instead of forcing every note, task, decision, reference, and review into one large notebook, the Workspace gives each part of the work a dedicated place to belong.

This makes reMarkable more useful for active work in progress. You are not just writing notes. You are organizing the information needed to plan, decide, review, follow up, and keep moving forward.

That is why a Workspace fits reMarkable so well. It keeps the calm writing experience of digital paper, but adds the structure needed to keep important information from drifting.

Final Setup Checklist

Use this checklist to make sure your Workspace is ready to use on your reMarkable:

• Choose the Workspace that matches the area of focus you want to organize.

• Download the Workspace ZIP file from the purchase page or email link.

• Save the ZIP file somewhere easy to find.

• Open or extract the ZIP file so you can access the individual PDF notebooks.

• Create a dedicated Workspace folder in My files on your reMarkable.

• Import the PDF notebooks using the reMarkable desktop app, mobile app, web app, or connected cloud storage.

• Move the imported PDF notebooks into the Workspace folder.

• Open each Structured Notebook and understand the type of information it is designed to support.

• Capture useful information from sources instead of moving entire sources into the Workspace.

• Add short source notes when you need to reference where information came from.

• Use page tags when related pages need to be gathered for a decision, review, handoff, meeting, issue, or next step.

• Review active notebooks regularly so important information stays visible.

Once this setup is complete, your reMarkable is no longer just holding digital paper. It is holding a dedicated Operating Environment for one area of focus, with a clear structure for capturing, organizing, and using the information that supports your work in progress.