How to Use a Workspace on Supernote: A Setup Guide for Digital Paper

Supernote is built around writing, reading, annotating, and thinking by hand. It gives you a focused digital notebook experience for capturing notes, developing ideas, planning, reviewing, and working with information.

But powerful note-taking tools are not the same as structure for your work in progress.

If your notes, plans, decisions, project details, meeting notes, references, and ideas all live in loose files or inside notebooks that try to hold everything, the work in progress becomes harder to navigate and move forward. The information may be on your Supernote, but that does not mean it has a clear place to belong.

That is where a Workspace changes your Supernote experience.

A Workspace gives your Supernote a dedicated Operating Environment for a specific area of focus. Instead of using digital paper as a place to collect everything, a Workspace organizes your work in progress into a clear set of Structured Notebooks. Each notebook has a specific job, so your information is easier to capture, easier to find, and easier to use as the work moves forward.

In this guide, you will learn how to set up a Workspace on Supernote, organize the PDF Structured Notebooks into a clean folder structure, use each notebook intentionally, and use Supernote’s navigation tools to keep important information connected without letting your digital notebook become another junk drawer.

What You Need Before You Start

Before you set up and start using a Workspace on your Supernote, make sure you have everything ready so the process stays simple, straightforward, and streamlined.

You will need:

• A Supernote e-notebook, such as the Supernote Manta or Supernote Nomad

• Your downloaded Workspace ZIP file

• A computer, phone, or tablet with access to your downloaded files

• A way to transfer files to your Supernote, such as USB, a connected cloud service, Browse & Access, or the Supernote Partner app

• Work in progress that needs organization and structure

For most Workspace setups, the easiest path is to download the ZIP file to your computer first. This makes it easier to extract the file, see the individual PDF Structured Notebooks, and keep the entire Workspace together before transferring anything to your Supernote.

Once the ZIP file is extracted, you can use the transfer method that best fits how you already use your Supernote. You can move the files with a USB Type-C cable, sync them through a connected cloud service, upload them with Browse & Access, or transfer them from your phone with the Supernote Partner app.

If your Workspace files are already on your phone or tablet, you can use the Supernote Partner app or another supported transfer method instead.

The most important thing is to start with one Workspace at a time. Choose the area of focus you want to organize, transfer those files first, and build the structure before adding more Workspaces to your Supernote.

Step 1: Choose the Workspace You Want to Set Up

Before you transfer anything to your Supernote, choose the Workspace that matches the area of focus you want to organize.

This matters because each Workspace is designed around a different kind of work in progress. A Project Management Workspace is not structured the same way as a Client Work Workspace. An Academic Workspace is not organized like an Event Planning Workspace. The structure needs to match the information being captured.

Start by asking a simple question:

What kind of work in progress do I need my Supernote to support?

If you are managing projects, choose a Workspace built around plans, tasks, meetings, decisions, and reviews. If you are organizing client work, choose a Workspace built around client notes, approvals, deliverables, references, and follow-up. If you are studying, planning an event, improving processes, running business operations, designing, or writing creatively, choose the Workspace designed for that specific area of focus.

The goal is not to add more files to your Supernote. The goal is to give one area of focus a dedicated Operating Environment before the information becomes scattered.

Choose the right Workspace for your Supernote:

Step 2: Download Your Workspace Files

Once you have chosen the Workspace you want to use, download the Workspace ZIP file.

After purchase, your Workspace downloads can be accessed from the purchase page. You will also receive an email with a link to access your download files. Save the ZIP file somewhere easy to find, such as your Downloads folder, Desktop, Documents, or a dedicated folder you use for your Supernote files.

Each Workspace includes multiple PDF files. These PDFs are Structured Notebooks, and each notebook is designed for a specific type of information that supports the work in progress. Depending on the Workspace you selected, you may have notebooks for planning, meeting notes, decisions, reviews, references, tasks, progress tracking, research, feedback, or other parts of your work in progress.

Before transferring anything to your Supernote, open or extract the ZIP file so you can see the individual PDF notebooks inside. Do NOT transfer the ZIP file directly to your Supernote. The files you will transfer are the PDF notebooks inside the ZIP file.

Keep the Workspace files together in their original folder while you set everything up. This makes sure you transfer the right notebooks for your chosen Workspace, keep the structure clear, and avoid scattering files before they even reach your Supernote.

At this stage, you can rename the Workspace folder or individual notebook files, or you can wait and adjust the names later if needed. The important thing is to keep the notebooks together and make sure each one still has a clear purpose. Whether you keep the original names or change them to match your setup, the Workspace will work best when the structure remains easy to understand and use.

Step 3: Create a Workspace Folder on Your Supernote

Before you transfer your PDF Structured Notebooks, create a dedicated folder for the Workspace on your Supernote.

This folder will hold the Structured Notebooks that belong to your chosen Workspace. For example, if you are setting up the Project Management Workspace, you could name the folder Project Management Workspace. If you are setting up the Client Work Workspace, you could name the folder Client Work Workspace.

To create a Workspace folder on your Supernote:

1. Open Files from the sidebar menu.

2. Navigate to the location where you want the Workspace to live.

3. Create a new folder.

4. Type the name of your Workspace.

5. Confirm the folder name.

The folder is not the Workspace by itself. The folder is the container that keeps the Workspace together. The Structured Notebooks inside the folder are what give the Workspace its purpose and structure.

Creating the folder first gives your PDF Structured Notebooks a clear place to go when they are transferred. It also keeps your Supernote from turning into a loose collection of files before you even start using the Workspace.

Step 4: Transfer Your Structured Notebooks to Your Supernote

After you have opened or extracted the Workspace ZIP file and created the Workspace folder on your Supernote, transfer the individual Structured Notebooks to your device.

Do NOT transfer the ZIP file itself. Your Workspace is made from the Structured Notebooks inside the ZIP file. Those are the files you will transfer to your Supernote.

You can transfer your Structured Notebooks using Browse & Access, a USB Type-C cable, a connected cloud service, or the Supernote Partner app with Supernote Linking.

Choose the transfer method that matches where your Workspace files are saved.

Option 1: Transfer with Browse & Access

If your Workspace files are saved on your computer and your devices are connected to the same Wi-Fi network, Browse & Access gives you a direct way to upload the Structured Notebooks to your Supernote.

To transfer with Browse & Access:

1. Swipe down from the top of your Supernote screen.

2. Tap Browse & Access in the top menu bar.

3. On your computer, open a browser and enter the URL shown on your Supernote.

4. Tap OK on your Supernote.

5. In the browser, open the Workspace folder you created.

6. Click Upload.

7. Select the Structured Notebooks from the Workspace folder on your computer.

8. Wait for the files to finish transferring.

9. Open Files on your Supernote and check the Workspace folder to make sure the Structured Notebooks appear.

Option 2: Transfer with a USB Type-C Cable

If your Workspace files are saved on your computer, you can transfer them directly with a USB Type-C cable.

To transfer with a USB Type-C cable:

1. Connect your Supernote to your computer.

2. Find and open your Supernote on the computer.

3. Open the Workspace folder you created on your Supernote.

4. Drag and drop the Structured Notebooks from your computer into the Workspace folder.

5. Wait for the files to finish transferring.

6. Disconnect your Supernote when the transfer is complete.

7. Open Files on your Supernote and check the Workspace folder to make sure the Structured Notebooks appear.

If you are using a Mac, you may need MTP-compatible file transfer software for your Supernote to appear on your computer.

Option 3: Transfer with a Connected Cloud Service

If you use Supernote Cloud, Dropbox, Google Drive, or OneDrive, you can transfer your Structured Notebooks through your connected cloud service.

Before using this method, make sure the folder where you want your Workspace to live is included in the folders selected for synchronization.

To transfer with a connected cloud service:

1. Upload or move the Structured Notebooks into the corresponding Workspace folder in your connected cloud service.

2. Swipe down from the top of your Supernote screen.

3. Tap the Sync icon in the top menu bar.

4. Wait for the synchronization to finish.

5. Open Files on your Supernote.

6. Open the Workspace folder and make sure the Structured Notebooks appear.

If you have not connected a cloud service yet, open Settings, choose Sync, connect the cloud service you want to use, and select the folders you want to synchronize.

Option 4: Transfer with the Supernote Partner App

If your Workspace files are saved on your phone, you can transfer them with the Supernote Partner app and Supernote Linking.

Before using this method, make sure your phone and Supernote are connected to the same Wi-Fi network and that Supernote Linking is enabled under Settings > My Device > Supernote Linking.

To transfer with the Supernote Partner app:

1. Open the Supernote Partner app on your phone.

2. Open Settings.

3. Tap Supernote Linking.

4. Select your Supernote from the device list.

5. Tap Transfer File.

6. Select a Structured Notebook you want to transfer.

7. Tap Done.

8. Repeat the process for the Structured Notebooks in your Workspace.

9. Open Files on your Supernote and check the INBOX folder to make sure the files appear.

Files transferred with Supernote Linking are placed in the INBOX folder. After transferring all Structured Notebooks to your Supernote, you can move those Structured Notebooks into the Workspace folder you created.

You do not need to use every transfer method. Choose the option that matches where your Workspace files are saved.

If your transfer method lets you place the Structured Notebooks directly into the Workspace folder, do that during the transfer. If the files arrive in INBOX or another location, move them into the Workspace folder after transferring.

Step 5: Use Each Notebook for a Specific Type of Information

Once your Structured Notebooks are inside the Workspace folder you created, open each notebook and get familiar with its layout and structure.

Each Structured Notebook in your Workspace is designed for a specific type of information. One notebook may be for planning. Another may be for meeting notes, tasks, decisions, references, reviews, research, feedback, or progress tracking. The exact notebooks will depend on the Workspace you selected.

The most important thing is to let each notebook do its assigned job.

If you are writing meeting notes, use the meeting notes notebook. If you are recording a decision, use the decision notebook. If you are tracking tasks, use the task notebook. If you are saving reference information, use the reference notebook.

This keeps your Workspace from turning into one large digital junk drawer.

A Workspace works best when each type of information has a clear place to go. That does not mean the structure has to be rigid or complicated. It simply means your notes, plans, decisions, tasks, and references should not all collapse into the same space.

For example, in a Project Management Workspace, meeting notes and project decisions should not be mixed together just because they came from the same meeting. The meeting notes can stay in the Meeting Notes notebook, while the final decision can be captured in the Decision Log. That way, when you need to find the decision later, you do not have to dig through pages of conversation to recover it.

The same idea applies to any Workspace. Capture the information in its own dedicated space, and your Supernote becomes easier to navigate each time you return to your work in progress.

Step 6: Use Keywords to Gather Related Information Across Your Workspace

Once your Workspace is set up, you can use keywords to gather related information across the Structured Notebooks in your Workspace.

This is useful because related information does not always live in the same notebook, but information from multiple notebooks may be needed for a decision, review, handoff, meeting, issue, or next step. A meeting note may live in the Meeting Notes notebook. A final decision may live in the Decision Log. A task may live in the Task Notebook. A reference detail may live in the Reference Notebook.

Those pages can stay where they belong, but a shared keyword can help you find them together when you need them.

To add a keyword on Supernote:

1. Open the Structured Notebook.

2. Go to the page you want to identify.

3. Open the Keyword tool from the toolbar.

4. Create a new keyword or choose one you have already used.

5. Add the keyword to the page.

Use keywords when information from several Structured Notebooks needs to be connected for a specific reason.

For example, you might create a keyword for:

• A decision you need to make

• A client approval

• A project review

• A follow-up conversation

• A vendor issue

• A launch detail

• A research question

• A lesson or concept you want to revisit

The point is not to add keywords to everything. The point is to identify the pages you may need to find together later.

For example, if you are preparing for a project review, the related information may be spread across several Structured Notebooks. You may have meeting notes in one notebook, open tasks in another, a decision in the Decision Log, and a reference detail somewhere else.

By adding the same Project Review keyword to those pages, you can find the related information without moving anything out of the notebook where it belongs.

To find pages with a shared keyword:

1. Swipe down from the top of your Supernote screen.

2. Tap Search.

3. Choose Keyword as the search type.

4. Enter the keyword you want to find.

5. Open a search result to return to the page where the keyword was added.

That is the value of keywords inside a Workspace. They help related information stay connected without breaking the structure of the Workspace.

Use keywords to gather the related information you need. Use Structured Notebooks to keep each type of information organized in its own dedicated space.

Step 7: Use Quick Access to Keep Active Work Close at Hand

Once your Workspace is organized, add the Workspace folder to Quick Access so you can return to it without navigating through Files each time.

To add your Workspace folder to Quick Access:

1. Open Files from the sidebar menu.

2. Find the Workspace folder you created.

3. Long-press the folder.

4. Tap the Quick Access icon in the top function bar.

5. Open the sidebar and check Quick Access to make sure the Workspace folder appears.

Adding the folder gives you a direct path back into the Operating Environment for that area of focus.

You can also use Quick Access for individual Structured Notebooks or specific pages you need to return to frequently. For example, you might add an active Project Planner, a current Task Notebook, or a page you need during an upcoming review.

The point is not to add every part of the Workspace to Quick Access. The point is to reduce the distance between you and the parts of your work in progress that need your attention now.

Use the Workspace folder to keep the full Operating Environment close at hand. Use individual notebooks or pages when something inside the Workspace becomes especially active.

As the work in progress changes, update Quick Access so it continues to reflect what you need to return to most often.

Step 8: Use Your Workspace to Capture Information Where It Belongs

Once your Workspace is set up, use it as the place where important information gets captured, organized, and connected so your work in progress can move forward.

The goal is not to move every source into your Supernote. Emails, articles, documents, messages, meeting recordings, websites, books, and other source materials can stay where they are. Your Workspace is where the useful information from those sources gets captured in a structured way.

When you come across information that matters, ask two simple questions:

1. What type of information is this?

2. Which Structured Notebook is designed to hold it?

A client approval may belong in a Client Feedback or Decision Log notebook. A task may belong in a Task Notebook. A useful detail from an article may belong in a Reference Notebook. A final decision from a meeting may belong in a Decision Log. A project update may belong in a Review Notebook or Progress Tracker, depending on the Workspace you are using.

The source gives you the information. The Workspace gives that information a dedicated place to live.

The best way to use your Workspace is:

1. Start with the source of information, such as an email, meeting, article, message, document, or conversation.

2. Identify the information that actually needs to be captured.

3. Open the Workspace folder on your Supernote.

4. Choose the Structured Notebook designed for that type of information.

5. Write the captured information in the notebook.

6. Add a short source note so you know where the information came from.

7. Add a keyword if that page needs to be found with related information later.

For example, if a client sends an email approving part of a project, you do not need to copy the entire email thread into your Workspace. Instead, capture the approval in the notebook where approvals, feedback, or decisions belong. Then add a short note such as “Source: client email, July 3” so you know where to find the original if you need it later.

The same approach works for meetings. A meeting may create several different types of information. General notes can stay in the Meeting Notes notebook. Tasks can be captured in the Task Notebook. Final decisions can be placed in the Decision Log. Reference details can go in the Reference Notebook. If those pages need to be found together later, you can connect them with a shared keyword.

This keeps your Workspace from becoming a junk drawer. You are not collecting everything just to have to sort through later. You are capturing the important information that supports the work in progress and placing it where it can be used.

Use the source as the record. Use the Workspace as the Operating Environment for the information that supports the work in progress.

How to Keep Your Workspace From Becoming Another Junk Drawer

Once your Workspace is set up, the structure will only stay useful if you continue using it with intention.

The goal is not perfection. The goal is to keep your Supernote from becoming another junk drawer where information gets captured, buried, and forgotten.

A few simple things can help keep the Workspace clear.

Start with One Workspace at a Time

If you add too many Workspaces to your Supernote at once, it becomes harder to learn how each one is designed to function.

Start with one area of focus. Use that Workspace long enough to understand the Structured Notebooks inside it, how the information moves, and where each type of information belongs. Once that structure feels natural, you can add another Workspace if you need one.

Keep Each Workspace in Its Own Folder

Each Workspace should have its own folder on your Supernote. This keeps different areas of focus from blending together.

Your Project Management Workspace, Client Work Workspace, Creative Writing Workspace, and Personal Planning Workspace should not all live as loose files in Files. Keeping each Workspace contained makes it easier to open the folder, find the right notebook, and continue your work in progress without rebuilding context every time.

Capture the Useful Information, Not the Entire Source

Your Workspace should not hold every email, article, message, document, or conversation. The source can stay where it already lives.

Capture the information that matters, place it in the Structured Notebook designed for that type of information, and add a short source note when needed. This keeps your Workspace useful without turning it into a junk drawer.

Use Keywords Only When Related Information Needs to Be Found Together

Keywords are helpful when they connect information from different Structured Notebooks for a decision, review, handoff, meeting, issue, or next step.

They become less helpful when every page gets a keyword just because it might matter someday. Use keywords when there is a reason to find related information together later.

Keep Quick Access Focused on What Is Active

Quick Access works best when it reflects the parts of your work in progress that need your attention now.

Keep the Workspace folder close at hand, along with the Structured Notebooks or pages you return to most often. As priorities change, remove items that are no longer active and replace them with the parts of the Workspace you need to reach more quickly.

The goal is not to create another permanent collection. The goal is to make active work in progress easier to return to.

Review Active Notebooks Regularly

A Workspace is designed to support work in progress, which means some notebooks need to be revisited.

Review the notebooks that hold active tasks, decisions, progress, reviews, follow-up items, or current planning. This keeps important information visible and prevents the Workspace from becoming a place where good notes go to disappear.

The structure does not need to be complicated to be effective. Keep the Workspace contained, use each notebook for the type of information it was designed to hold, use keywords when related information needs to be found together, keep Quick Access focused on what is active, and review the active parts of the Workspace often enough to keep the work moving.

Why a Workspace Works Well on Supernote

Supernote is designed for more than capturing information by hand. It also gives you tools for navigating, finding, and returning to the information you have captured.

That makes it a perfect fit for Workspaces.

But powerful navigation tools still need structure.

Without clear structure, digital information can become scattered no matter how many ways you have to search for it. Notes can live in too many places. Decisions can get buried. Tasks can become separated from the plans they support. References can become hard to find when they are needed most.

A Workspace helps solve that problem by giving your Supernote a dedicated Operating Environment for an area of focus.

Supernote gives you the tools to write, organize, find, and return to information. The Workspace gives that information a structure.

That distinction matters because each Structured Notebook supports a specific type of information. Instead of forcing every note, task, decision, reference, and review into one large notebook, the Workspace gives each part of the work a dedicated place to belong.

Supernote’s navigation tools can then work on top of that structure. Keywords can help you find related information across the Workspace. Quick Access can keep active work close at hand. The Workspace folder keeps the full Operating Environment contained.

This makes Supernote more useful for active work in progress. You are not just capturing information by hand. You are organizing the information needed to plan, decide, review, follow up, and keep moving forward.

That is why a Workspace fits Supernote so well. Supernote gives you tools to work with information. The Workspace gives that information a clear place to live.

Final Setup Checklist

Use this checklist to make sure your Workspace is ready to use on your Supernote:

• Choose the Workspace that matches the area of focus you want to organize.

• Download the Workspace ZIP file from the purchase page or email link.

• Save the ZIP file somewhere easy to find.

• Open or extract the ZIP file so you can access the individual Structured Notebooks.

• Create a dedicated Workspace folder in Files on your Supernote.

• Transfer the Structured Notebooks using Browse & Access, a USB Type-C cable, a connected cloud service, or the Supernote Partner app.

• Make sure the Structured Notebooks are inside the Workspace folder you created.

• Open each Structured Notebook and understand the type of information it is designed to support.

• Use each Structured Notebook for the type of information it was designed to hold.

• Add shared keywords when related information across the Workspace needs to be found together.

• Add the Workspace folder to Quick Access and use it for active notebooks or pages you need to return to frequently.

• Capture useful information from sources instead of moving entire sources into the Workspace.

• Add short source notes when you need to remember where information came from.

• Review active notebooks regularly so important information stays visible.

• Update Quick Access as your active work in progress changes.

Once this setup is complete, your Supernote is no longer just holding digital notebooks. It is holding a dedicated Operating Environment for an area of focus, with a clear structure for capturing, organizing, connecting, and using the information that supports your work in progress.